Trust & governance

Secure by architecture.

Tamper-evident audit, records and retention, a tenant-wide register, and twelve granular roles — Atronova is built so the right people see the right documents, and every action is accounted for.

Microsoft 365 SSO SOC 2 ISO 27001

Records & compliance

Nothing slips through.

Records Management

Live

Declare documents as official records. Record-level retention categories (Admin Panel → Records).

Folder Retention Policies

Live

Assign retention categories to folders (Admin Panel → Folder Retention).

Audit Trail

Live

Tamper-evident log of all document actions (create, edit, approve, reject, delete, move, rename, view, download) with timestamp, actor and before/after metadata.

OCR Audit

Live

Audit log of all OCR processing jobs with extraction results and confidence scores.

Case Audit

Live

Audit trail scoped to individual case records.

Compliance Router

Live

Server-side compliance checks on document operations (pre-publish validation).

Manual Archive Action (WF-08)

Live

Menu action to archive a document with a reason and date stamp.

Archive Log Tab (WF-08)

Live

Admin Panel tab listing all archived documents with reason and actor.

Tenant-Wide Document Register

Live

Aggregated view of every document across all known libraries. Normalised rows: name, status, dept, doc-type, size, creator, dates.

Register Access Policy

Live

Admin-configurable: open (all authenticated users) or restricted (specific roles and/or named users).

Origin Classification

Live

Each row labelled dms (created via DMS) or uploaded (dragged into SharePoint directly).

Document Register Page

Live

Dedicated full-page view with filtering, sorting and drill-down.

Role-based access control

Twelve roles, zero guesswork.

Every feature and every Admin Panel tab is scoped to a role.

dms_admin Full access to all features, all admin functions, all tabs.
workflow_manager Admin Panel → Workflows tab only.
approval_manager Admin Panel → Approval Rules tab only.
auditor Admin Panel → Audit Trail, OCR & Auto-Tags, Case Audit tabs.
user_manager Admin Panel → Users & Roles, Dept Managers, Site Visibility, Document Register tabs.
config_manager Admin Panel → Settings, Branding, Layout tabs.
storage_manager Admin Panel → Data Storage tab. Manages ingest sources & system drive.
taxonomy_manager Admin Panel → Predefined Tags, Folder Restrictions, Dept Sites, Creation Rules, Doc Title Presets tabs.
records_manager Admin Panel → Records, Folder Retention, Case Flows tabs.
integration_manager Admin Panel → Settings (integrations). Manages third-party integrations & email routing.
contributor Upload, create, edit and submit documents for approval.
viewer Read-only access to document libraries.
See the Admin Panel →

FAQ

Security FAQ.

How does Atronova secure my documents?

Atronova DMS runs on your own Microsoft 365 tenant, so your documents inherit its security and never leave your control. On top of that, 12 granular roles, a tamper-evident audit trail and records management control exactly who can do what.

Does Atronova support single sign-on and MFA?

Yes. Sign-in uses Microsoft 365 single sign-on through Azure AD (Entra), so your existing MFA and conditional-access policies apply automatically — there’s no separate password to manage.

Is Atronova aligned with SOC 2 and ISO 27001?

Yes, it’s built around SOC 2 and ISO 27001 practices, with the audit trails and access controls those frameworks expect. For our security services, we also help your wider organisation get audit-ready.

Who can see each document?

Only the people you allow. Role-based access scopes every feature and library, and records and retention rules govern how long documents live and who can touch them.

Pass your next audit.

Let us show you the audit trail and retention controls live.

Book a demo