Atronova
Every organisation has documents it cannot afford to lose, misplace, or get wrong. Contracts, policies, board papers, SOPs. And yet most of them live in a maze of folders, email attachments and personal drives — a system held together by habit.
The three questions an auditor asks
Which version is authoritative? Who changed it, and when? How long must we keep it, and can you prove you did? If your answer to any of these is “let me check,” you do not have governance — you have hope.
Version truth
A real system of record makes one version authoritative and archives the rest automatically on publish. Minor and major versioning, restore-in-a-click, and no ambiguity about which file is current.
A trail you can defend
Tamper-evident audit — create, edit, approve, reject, move, view, download — with timestamp, actor and before/after metadata. Retention categories on folders and records. This is the difference between passing an audit and dreading one.
That is exactly the bar we built Atronova DMS to clear. But the principles apply whatever you run: make a version authoritative, record every action, and encode retention so it is enforced, not remembered.